Personal Assistant / Executive Assistant – Virtual

Permanent - Full time

Levein Group

About Us

Levein is your passport to high paying full-time remote careers at UK & US companies. We are a fast-growing professional remote working community in Asia. Our community of Remote Professionals cover a range of specialties in Software Engineering, IT, Finance, Marketing, Admin, HR & Customer Service functions.

Our stable full-time 100% remote career opportunities are open to the very best of talent based in Sri Lanka, India, Bangladesh, Indonesia, Malaysia and the Philippines.

Job Description

Summary of The Role

The Personal Assistant/ Executive Assistant – Virtual, will be responsible for providing comprehensive support to the [CEO, Director, etc.], managing office systems and supervising staff. This role requires exceptional organizational skills, the ability to handle confidential information, and the capacity to manage multiple tasks simultaneously.

Role Responsibilities

Providing a day to day assistance and support to the CEO; coordinating correspondence, proactive/accurate management of diaries, video conferencing and other calls, emails, arranging, tracking, and monitoring meeting actions.
Managing tasks assigned by the CEO to his team members and ensuring completion by following up with team members.
Create posts using Canva or similar platform and share on social media management for CEO when required (usually we preprogram using Hootsuite).
Organizing and attending Directors Meetings, to include preparation of agendas and other documentation to support these meetings.
Provide administrative support across various Strategic Projects to the Directors monitoring workstreams deliverables.
Playing a key role in providing input to business decisions offering an impartial sounding board with a great understanding of all the departments and how they interact with one another.
Travel research, trouble arrangements, itinerary preparation, air tickets and train tickets reservation.
Ability to translate business requirements and prioritize activities to support the Directors in meeting their business objectives.
Collating monthly reports and other strategic information required by the Directors.
Own all travel management; coordinating and booking international travel requirements to include trains, flights, cars, and accommodation for the CEO.
Preparing reports, presentations and data analysis.
Ad-hoc administrative support to the company secretarial team as required.

Requirements

Essential Skills, Knowledge & Experience

Degree in Business Management, Human Resources or relevant field.
Minimum 3 – 5 years of experience Training as a secretary.
Previous work experience in the UAE is an added advantage.
Experience with using Asana, Canva, Accounting systems such as Xero, Excel, Gmail, Google, Google Suite, Drive.
Experience on these specifically google travels, air BNB, Booking.com.
Basic knowledge of Hootsuite and Canva and Instagram.
Proven admin experience Excellent communication skills, fluency in English, professional and friendly phone etiquette.
Exemplary planning and time management skills.
Exceptional organizational and multitasking skills.
Ability to work well under pressure and meet deadlines.

Personal Attributes

Must be accountable with a strong work ethic, a sense of urgency and ownership, and be able to work effectively both independently and as part of a team.
Data driven, highly organized, and detailed oriented.
Able to deliver as efficiently as possible without compromising quality or the customer experience.
First class communicator with an ability to engage sales teams, operational teams and customer stakeholders up to a senior level with confidence.
Efficient in approach, developing optimized and simple working methods and processes with a keen eye for detail.
Continually improving, caring about quality, and delivering customer value.

Benefits

Work Environment

General Work Hours: 45 hours a week with mandatory weekend availability when needed
Remuneration: Gross Salary Up to LKR 200,000
Location: Remote WFH + Occasional Meets at our Colombo 5 office – Sri Lanka
Benefits: Paid leave, career upskilling opportunities, eLearning courses